Service
Accounts Payable Services
Unpaid bills are a memory game until they're a late fee, a COD supplier, or a lien warning. Our AP service turns vendor bills into a managed pipeline: captured when they arrive, approved by you, scheduled against cash, paid on time, and reconciled to statements, with you keeping final control of every dollar that leaves.
- QuickBooks Gold ProAdvisor
- Intuit Certified Bookkeeper
- Intuit Enterprise Suite Certified
- IRS PTIN Holder
What's included
- Bill capture: vendor invoices routed to one inbox (or bill-pay platform), entered with correct categories and job tags
- Approval workflow: nothing pays without your sign-off, one tap in a bill-pay app or a weekly approval list, your choice
- Payment scheduling: due dates, early-pay discounts, and cash position balanced, so bills pay on time without draining a thin week
- Vendor statement reconciliation: catching double-bills, missed credits, and price creep (supply-house statements are wrong more often than anyone admits)
- AP aging you can read: what's owed, to whom, when, standing visibility instead of a drawer of surprises
- Clean vendor records: W-9s on file, 1099 flags set, COIs tracked where your trade needs them
Controls, stated plainly
We never hold signing authority over your money. Payments execute through your bank or a bill-pay platform (we work with the standard ones) under approval rules you set. Separation of duties isn't a feature we offer, it's the architecture: we prepare and schedule; you approve; the system pays; we reconcile. That structure is stronger fraud protection than most businesses' current process.
Who adds AP first
Businesses with real vendor volume, trades buying from multiple supply houses, fleets with fuel and maintenance accounts, anyone juggling 30+ bills a month, get the fastest payoff: fewer late fees, captured discounts, and hours back weekly. AP pairs naturally with monthly bookkeeping since the data is shared. Bookkeeping Services for Small Businesses
Questions, answered
Common questions
Can you work with our existing bill-pay app?
Yes, we work inside the mainstream platforms or a simpler bank-based workflow. The process matters more than the tool.
Founder-led service
Ivan Dyakov
Ivan leads client strategy, major relationships, and service standards, supported by a specialized delivery process built for consistency.
Meet the founder- QuickBooks Gold ProAdvisor
- Intuit Certified Bookkeeper
- Intuit Enterprise Suite Certified
- IRS PTIN Holder
A clear next step