Built for your industry
Bookkeeping Built for Trucking. Owner-Operators & Small Fleets
Trucking money is uniquely messy: settlements arrive with deductions already taken, factoring advances blur what's actually been earned, fuel hits three different cards across five states, and every quarter IFTA wants the miles-and-gallons story told perfectly. Most bookkeepers see a trucking file once and quietly hope you'll leave. It's our core industry.
- QuickBooks Gold ProAdvisor
- Intuit Certified Bookkeeper
- Intuit Enterprise Suite Certified
- IRS PTIN Holder
What trucking books need to get right
- Settlement reconciliation, broker and dispatcher settlements broken back into gross revenue, deductions, and fees, so 'what did we actually earn' has an answer
- Cost per mile, all-in: fuel, insurance, maintenance, payments, and overhead, the one number that should drive every load decision
- Per-truck P&L for fleets, because one truck is usually subsidizing another and the blended numbers hide it
- Factoring accounted correctly: advances, reserves, and fees separated so factoring costs are visible, not invisible
- Fuel records kept IFTA-ready by state, quarter after quarter
- Maintenance reserves tracked per truck, the $15,000 in-frame isn't a surprise, it's a schedule
Drivers: W-2, 1099, and owner-operators
Company drivers on payroll, owner-operators on settlements, and lease-purchase arrangements that are a little of both, we keep the paperwork straight on each model and the 1099s clean at year-end. Driver classification is under active enforcement scrutiny, and we set files up to survive a look. Payroll Administration for Small Businesses
Compliance calendar, handled
Quarterly IFTA data, Form 2290 heavy vehicle use tax season, and the state filings that pile up around a fleet, your books stay organized so the deadlines are routine instead of a scramble.
Taxes, handled by the same firm
We prepare business and owner tax returns exclusively for our bookkeeping clients, which means your return is built on trucking books we closed ourselves, twelve months in a row. Quarterly estimates included, April surprises not. Business Tax Preparation Services
What it costs
A flat monthly fee, quoted in writing after a free discovery call and a look at your QuickBooks file. No hourly billing, no long-term commitment, month to month. If your books are behind, we'll quote a fixed-fee cleanup first. Cleanup & Catch-Up Bookkeeping Services
Founder-led service
Ivan Dyakov
Ivan leads client strategy, major relationships, and service standards, supported by a specialized delivery process built for consistency.
Meet the founder- QuickBooks Gold ProAdvisor
- Intuit Certified Bookkeeper
- Intuit Enterprise Suite Certified
- IRS PTIN Holder
A clear next step